Official Partner & Reseller · Gizmo Billing Software

The Billing Software
Built for Gaming Cafés —
Installed and Configured by Us.

Gizmo is the industry standard for gaming café billing — session management, POS, memberships, promotions, and detailed revenue reporting in one platform. As official partners, CafePilot supplies, installs, and fully configures Gizmo to your pricing model. You open the venue. Billing is already running.

→ Get Gizmo for Your Café Visit gizmopowered.com ↗

Licencing, installation, configuration, and ongoing support — all handled by CafePilot.

15+
Years of Gizmo in the café industry
0 min
Setup time on your side — we configure everything
1
Dashboard for sessions, POS, and reporting
All
CafePilot packages include Gizmo
Gizmo — Live Dashboard Preview
Gizmo Management Console
18
Active sessions
€247
Today's revenue
4
Available PCs
PC-01 Guest 1h 24m active
PC-04 Member · Kostas P. 0h 47m active
PC-07 Guest 2h 11m active
PC-12 — — idle
+ 14 more sessions
⚡ Live session data, one-click lock/unlock, instant billing — from a single screen.

What Gizmo Does

Everything That Happens Between "PC On" and "Revenue Collected"

Gizmo manages the full session lifecycle — from the moment a customer sits down to the moment they pay and leave. It handles time billing, prepaid credit, membership plans, POS transactions, and generates the revenue reports you actually need.

Every CafePilot package includes Gizmo. We don't just hand you a licence — we configure it to your exact pricing model, session types, and promotions before you open the venue.

🎮
Per-minute & block billing
Flexible session pricing: per-minute, hourly blocks, day passes, or tournament time.
👤
Member accounts & prepaid credit
Loyalty cards, prepaid top-ups, and membership plans with custom pricing.
🛒
Integrated POS
Drinks, snacks, peripherals, and merchandise — billed to the same session ticket.
📊
Revenue & shift reports
End-of-day summaries, per-staff shift reports, and revenue analytics.

Platform Modules

Everything Built Into One Platform

No separate add-ons, no integrations to maintain. Gizmo ships as a complete suite — every module below is included in the licence CafePilot provides and configures for you.

⏱️

Session Management

Real-time overview of every PC — active time, user, credit remaining, and status. Lock, unlock, and extend sessions from the admin console.

💳

Billing Engine

Per-minute, block, daily, and promotional rates. Multiple pricing tiers per time-of-day or day-of-week. Handles peak and off-peak automatically.

👥

Member Accounts

Customer registration, prepaid credit top-ups, loyalty points, and membership plans with custom pricing rules.

🛒

Point of Sale

Full POS for food, drinks, merchandise, and accessories. Items added directly to the customer's active session or charged separately.

🎮

Game Launcher

Managed game library displayed to customers on station. Restricts available titles per session type or membership tier.

🔐

Security & Access

Staff permission levels, shift login, PC lock on session end, and USB policy enforcement to prevent unauthorised software installation.

📊

Reporting & Analytics

Daily revenue summaries, shift reports per staff member, peak hour analysis, and top-game usage statistics.

🎁

Promotions Engine

Happy hour rates, tournament pricing, student discounts, coupon codes, and time-limited promotional campaigns — all manageable without touching config files.

🖨️

Receipt & Print

Automatic session receipts, shift closure printouts, and daily Z-reports compatible with standard POS thermal printers.

The CafePilot Difference

We Don't Just Sell You a Licence. We Build a Working Billing System.

Gizmo is powerful. But out of the box, it takes significant configuration time to match your venue's pricing, session types, and promotions. That's what we handle before handover.

Licencing

One Point of Contact for Your Gizmo Licence

  • CafePilot supplies the Gizmo licence — no dealing with multiple vendors
  • Correct licence tier for your PC count, selected and managed by us
  • Licence renewal handled before expiry — never a surprise interruption
  • All packages from Self-Managed upward include Gizmo as standard
Not sure which Gizmo licence tier you need? We assess your PC count and session types and recommend the right one — included in our initial consultation at no charge.

Configuration

Pre-Configured to Your Pricing Before You Open

  • Session pricing built around your rates — per-minute, block, day pass
  • Peak / off-peak rate schedules set up and tested
  • Membership plans and prepaid credit tiers configured
  • POS catalogue loaded with your products and prices
  • Staff accounts, permission levels, and shift rules set up
  • Receipt templates and printer configuration completed

Training

Your Staff Trained Before the First Customer Walks In

  • Staff walkthrough of daily open/close procedures in Gizmo
  • Session management — start, extend, transfer, close
  • POS operation and end-of-shift reconciliation
  • Member registration and prepaid credit top-up workflow
  • Written quick-reference guide left on-site
For White Label clients, staff training is a core service deliverable — not an optional add-on.

Ongoing Support

Gizmo Issues Resolved by Engineers Who Know Your Setup

  • Billing configuration changes applied by our team — new promotions, pricing adjustments, new membership tiers
  • Gizmo software updates tested and applied during low-traffic windows
  • Session or billing anomalies investigated and resolved remotely
  • Licence pool monitoring — alerts before you hit concurrent session limits

Gizmo Across Our Packages

Included in Every Package. Deeper Support at Higher Tiers.

Package A
Self-Managed
Gizmo pre-installed and configured in your master image. You manage pricing and promotions yourself.
  • Gizmo pre-installed in deployment image
  • Initial pricing configuration
  • Licence supplied by CafePilot
  • Staff quick-reference guide
  • You manage ongoing changes
Packages B & C
Managed Server / Store
Gizmo fully configured, monitored, and updated by our NOC. Pricing changes applied on request.
  • Everything in Self-Managed
  • Gizmo health monitoring — daily
  • Software updates applied remotely
  • Pricing model changes on request
  • Promotion configuration support
  • Licence renewal managed by us
Package D
White Label
Full Gizmo management — from campaign setup to staff training — as a core delivered service.
  • Everything in Managed Server/Store
  • Full promotion & campaign management
  • Tournament and event pricing setup
  • Staff training programme
  • Multi-location licence coordination
  • Priority Gizmo support SLA
Compare All Packages →
"

CafePilot set up Gizmo for our 20-station café from scratch. By the time we opened, billing was running, staff knew the system, and our pricing was exactly right. We didn't have to touch a config file — just walked in and started serving customers.

AK
Andreas Kavroudakis
PowerUP Gaming Cafe

Ready to Get Gizmo Running?

Licensed. Installed. Configured.
Before You Open the Doors.

Tell us your PC count and current billing setup. We'll recommend the right Gizmo licence tier and have everything configured before your launch date.

→ Get Gizmo for Your Café Visit Gizmo Website ↗
📞 Or call us directly: (+30) 231-231-8022