What Gizmo Does
Everything That Happens Between "PC On" and "Revenue Collected"
Gizmo manages the full session lifecycle — from the moment a customer sits down to the moment they pay and leave. It handles time billing, prepaid credit, membership plans, POS transactions, and generates the revenue reports you actually need.
Every CafePilot package includes Gizmo. We don't just hand you a licence — we configure it to your exact pricing model, session types, and promotions before you open the venue.
Platform Modules
Everything Built Into One Platform
No separate add-ons, no integrations to maintain. Gizmo ships as a complete suite — every module below is included in the licence CafePilot provides and configures for you.
Session Management
Real-time overview of every PC — active time, user, credit remaining, and status. Lock, unlock, and extend sessions from the admin console.
Billing Engine
Per-minute, block, daily, and promotional rates. Multiple pricing tiers per time-of-day or day-of-week. Handles peak and off-peak automatically.
Member Accounts
Customer registration, prepaid credit top-ups, loyalty points, and membership plans with custom pricing rules.
Point of Sale
Full POS for food, drinks, merchandise, and accessories. Items added directly to the customer's active session or charged separately.
Game Launcher
Managed game library displayed to customers on station. Restricts available titles per session type or membership tier.
Security & Access
Staff permission levels, shift login, PC lock on session end, and USB policy enforcement to prevent unauthorised software installation.
Reporting & Analytics
Daily revenue summaries, shift reports per staff member, peak hour analysis, and top-game usage statistics.
Promotions Engine
Happy hour rates, tournament pricing, student discounts, coupon codes, and time-limited promotional campaigns — all manageable without touching config files.
Receipt & Print
Automatic session receipts, shift closure printouts, and daily Z-reports compatible with standard POS thermal printers.
The CafePilot Difference
We Don't Just Sell You a Licence. We Build a Working Billing System.
Gizmo is powerful. But out of the box, it takes significant configuration time to match your venue's pricing, session types, and promotions. That's what we handle before handover.
Licencing
One Point of Contact for Your Gizmo Licence
- CafePilot supplies the Gizmo licence — no dealing with multiple vendors
- Correct licence tier for your PC count, selected and managed by us
- Licence renewal handled before expiry — never a surprise interruption
- All packages from Self-Managed upward include Gizmo as standard
Configuration
Pre-Configured to Your Pricing Before You Open
- Session pricing built around your rates — per-minute, block, day pass
- Peak / off-peak rate schedules set up and tested
- Membership plans and prepaid credit tiers configured
- POS catalogue loaded with your products and prices
- Staff accounts, permission levels, and shift rules set up
- Receipt templates and printer configuration completed
Training
Your Staff Trained Before the First Customer Walks In
- Staff walkthrough of daily open/close procedures in Gizmo
- Session management — start, extend, transfer, close
- POS operation and end-of-shift reconciliation
- Member registration and prepaid credit top-up workflow
- Written quick-reference guide left on-site
Ongoing Support
Gizmo Issues Resolved by Engineers Who Know Your Setup
- Billing configuration changes applied by our team — new promotions, pricing adjustments, new membership tiers
- Gizmo software updates tested and applied during low-traffic windows
- Session or billing anomalies investigated and resolved remotely
- Licence pool monitoring — alerts before you hit concurrent session limits
Gizmo Across Our Packages
Included in Every Package. Deeper Support at Higher Tiers.
- Gizmo pre-installed in deployment image
- Initial pricing configuration
- Licence supplied by CafePilot
- Staff quick-reference guide
- You manage ongoing changes
- Everything in Self-Managed
- Gizmo health monitoring — daily
- Software updates applied remotely
- Pricing model changes on request
- Promotion configuration support
- Licence renewal managed by us
- Everything in Managed Server/Store
- Full promotion & campaign management
- Tournament and event pricing setup
- Staff training programme
- Multi-location licence coordination
- Priority Gizmo support SLA
Ready to Get Gizmo Running?
Licensed. Installed. Configured.
Before You Open the Doors.
Tell us your PC count and current billing setup. We'll recommend the right Gizmo licence tier and have everything configured before your launch date.